Barbara Fleming, Deputy Village Manager for Administration
e-mail: Barbara Fleming

Michael Steininger, Finance Director
e-mail: Michael Steininger

Giselle Hughbanks, Finance Clerk, Accounts Payable

e-mail:Giselle Hughbanks

MISSION

The mission of the Finance Department is to utilize sound budgeting and financial practices in accordance with generally accepted accounting principles in the oversight and preparation of all financial information for the Village.

The department coordinates and monitors all financial operations within the Village. The primary functions include general accounting, accounts payable, budgeting, managing and investing of cash, managing debt and financial policies. The Finance Department also includes the Purchasing Department and warehouse.

BUDGET

The fiscal year for the Village is July 1 to June 30.

• Budget preparation begins in February with management review and projection of revenues for the upcoming year.
  
• Department directors prepare budget requests based on historical information and guidelines for the upcoming year; meetings are scheduled with the Manager and Finance Director for review.
  
• A preliminary budget is prepared for the governing body by late April.
  
• Public hearings are held in early May to review the preliminary budget.
  
• Preliminary budget is adopted and sent to Department of Finance and Administration (DFA) in late May.
  
• Fiscal year end closes June 30.
  
• Final budget is adopted and sent to DFA in late July.
  
  

The current fiscal year budget and Audited Financial Statements are available for review at the Ruidoso Public Library.

ACCOUNTS PAYABLE

Our goal is to process invoices for payment in a timely manner in accordance with state statutes and assist vendors with their needs in the accounts payable process.

Accounts payable processes invoices for payment on the 15th and last day of each month. Checks are not mailed or ready for pickup until the following day.

Vendors must provide both federal and state tax identification numbers for all vendors who perform services for the Village. Contact finance personnel for assistance; ID numbers are needed prior to submission of invoices.

All invoices submitted must include the following to be processed for payment:

• Date of service or purchase of goods
  
• Vendor name and mailing address
  
• Description of services/goods
  
• Total amount due
  
  

Features that will soon be added to the Finance Department web page:

• Audited Financial Statements
  
  

• Budget Summary
  
  

• Condensed Quarterly Review