Nancy Klingman, Finance Director
email:Nancy Klingman

Staff Accountant
Karen Gutierrez



Deborah Goss, Accounts Payable
email:Deborah Goss

Our Mission
The Village of Ruidoso office of Finance is responsible for managing the overall accounting, treasury, financial reporting and financial services operations of the Village. This includes managing internal controls to mitigate risk; creating and presenting financial status and financial condition reports to internal and external parties, ensuring that the official accounting records of the Village are up-to-date and accurate; safeguarding the assets of the Village to minimize risk of financial loss; and developing and maintaining robust costing systems and reporting tools to provide high-quality financial information that supports the Village's strategic management initiatives.
Value Statements
Integrity
We preserve the integrity of the accounting and reporting records through the diligent and thorough application of pertinent laws, regulations and policies; through the accurate and timely completion of assigned tasks; and through the appropriate documentation of transactions.
Accountability
We all understand what is expected of us and are fully committed to meeting those expectations.
Transparency
We are committed to openly sharing information with others, effectively expressing our ideas and actively striving to understand the ideas of others.
Customer Service
We serve our customers by performing our tasks in a timely, consistent and accurate manner. When interfacing with our customers, we are polite, friendly, professional and efficient. When situations require, we take initiative and proactively address customers' needs.
Teamwork
We work together to achieve our individual and common goals. We share knowledge, encourage and support each other, and respect individual differences.
Ownership
We perform our duties to the best of our abilities and take pride in our work.
Value
We continually examine the way we operate and seek opportunities to improve the effectiveness of our service.

AUDITS

2010 Village of Ruidoso Final OSA
2010 Regional Waste Water Treatment Plant FS
2009 Village of Ruidoso Final OSA
2009 Regional Waste Water Treatment Plant FS

FY09 AND FY10 AUDITS RELEASED

BUDGETS

Village of Ruidoso Budget for Fiscal Year 2012

Village of Ruidoso Budget for Fiscal Year 2011
Village of Ruidoso - Fiscal Year 2011 - First Quarterly Report
Village of Ruidoso - Fiscal Year 2011 - Second Quarterly Report
Village of Ruidoso - Fiscal Year 2011 - Third Quarterly Report
Village of Ruidoso - Fiscal Year 2011 - Fourth Quarterly Report

The fiscal year for the Village is July 1 to June 30.

• Budget preparation begins in February with management review and projection of revenues for the upcoming year.
  
• Department directors prepare budget requests based on historical information and guidelines for the upcoming year; meetings are scheduled with the Manager and Finance Director for review.
  
• A preliminary budget is prepared for the governing body by late April.
  
• Public hearings are held in early May to review the preliminary budget.
  
• Preliminary budget is adopted and sent to Department of Finance and Administration (DFA) in late May.
  
• Fiscal year end closes June 30.
  
• Final budget is adopted and sent to DFA in late July.
  

POLICIES
Inventory-Fixed Assets Policy

ACCOUNTS PAYABLE

Our goal is to process disbursements for the Village of Ruidoso in a timely and cost effective manner in compliance with federal and state laws as well as Village of Ruidoso internal control policies.  It is our vision to process invoices within 30 days in cooperation with vendors and other departments in a friendly and professional manner.
Accounts Payable processes invoices for payment on Thursday of each week.  Invoices submitted for payment must be processed through the appropriate department and the purchasing department. 
Vendors must provide both federal and state tax identification numbers to perform services for the Village.  Please contact Purchasing or Accounts Payable personnel for assistance.  Vendor ID numbers must be established prior to submission of invoices.
All invoices submitted must include the following:

• Date of services or purchase of goods
• Vendor name and mailing address
• Description of goods or services
• Total amount due

The Village of Ruidoso is exempt from sales tax on tangible goods with the exception of construction items.  Sales tax will be paid on labor, services and construction items.  If an invoice includes sales tax on parts or goods, it will be deducted from the disbursement.   Please contact Purchasing if you need a Non-Taxable Transaction Certificate.