Vendor: Don Swanner Tree Service

Item/Service: Debris Removal due to the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork fire, debris has blocked roadways and thoroughfares. To increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - Don Swanner Tree Service

Date: 06/20/24

Vendor: MP Chavez Enterprises, Inc

Product: Installation of a Culvert at Paradise Canyon Dr and Starlite Rd. The culvert is 24 inches in diameter and 80 feet long. 15 yards of concrete will be poured for both headwalls.

Reason: The previous culvert was damaged by the flooding and needed to be replaced to prevent continued clogging and flooding.

Document: Emergency Determination Form - MP Chavez Enterprises, Inc.

Date: 07/19/2024 – 08/19/2024

Vendor: Downshift Brewing Company

Product: South Fork Fire Emergency Operations Center Staff Meals 07/15/2024 through 07/21/2024 at Ruidoso Convention Center

Reason: This is the only company that could provide catering this week from 07/15/2024 through 07/21/2024 at Ruidoso Convention Center.

Document: Emergency Determination Form - Downshift Brewing Company

Dates: 07/15/2024 – 07/31/2024

Vendor: Ranco Response

Product: 5-CCTV Pole Cameras

Reason: Due to flash flooding in our area, these Pole Cameras can be placed strategically along the river and other flood areas for monitoring. 

Document: Emergency Determination Form - Ranco Response

Dates: 07/02/2024-08/31/2024

Vendor: Ruidoso Valley Chamber of Commerce

Product: Operation of the Ruidoso Visitors Center and the Billy the Kid Visitors Center

Reason: In the last two (2) solicitations (April 2010 and July 2014), there was one offeror, The Ruidoso Valley Chamber of Commerce.  The Chamber has operated the Visitors Center for the last twelve (14) years, and the Billy the Kid Visitors Center was added eight (10) years ago.  The Chamber is responsible for all expenditures at the Ruidoso Visitor Center and only the operations at the Billy the Kid Visitors Center. The Chamber will also be providing a staff member at Wingfield House.

Document: Sole Source Certification - Ruidoso Valley Chamber of Commerce

Dates: 07/01/2024 – 06/30/2025

Vendor: The Village Buttery

Product: South Fork Fire Emergency Operations Center Catering at Village of Ruidoso Convention Center

Reason: The only company that could provide catering for 600 people at the EOC.  Two other companies were contacted but could not provide service for the time needed.

Document: Emergency Determination Form - The Village Buttery

Dates: 07/01/2024 – 07/31/2024

Vendor: Garrison Tree Services

Item/Service: Debris Removal as a res,u t of the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork wildfire, debris blocked roadways and thoroughfares. In an effort to increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - Garrison Tree Services

Date: 06/20/24

Vendor: R Minnix Construction

Item/Service: Debris Removal due to the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork fire, debris has blocked roadways and thoroughfares. To increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - R Minnix Construction

Date: 06-19-2024

Vendor: Jack Johnson

Item/Service: Debris Removal due to the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork fire, debris has blocked roadways and thoroughfares. To increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - Jack Johnson

Date: 06-19-2024

Vendor: MP Chavez Enterprises, Inc.

Item/Service: Debris Removal due to the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork fire, debris has blocked roadways and thoroughfares. To increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - MP Chavez

Date: 06-19-2024

Vendor: Universal Waste

Item/Service: Debris Removal due to the South Fork Fire in Ruidoso, NM.

Reason: Due to the South Fork fire, debris has blocked roadways and thoroughfares. To increase access for emergency personnel and utility operators, debris must be removed.

Document: Emergency Determination Form - Universal Waste

Date: 06-19-2024

Vendor: Chameleon Industries

Product: Liquid Aluminum Sulfate

Reason: Aluminum Sulfate is needed to remove Phosphorous from our Effluent Stream.  Chameleon Industries is the closest source of bulk liquid Aluminum Sulfate for our facility within our region.

Document: Sole Source Certification - Chameleon Industries

Dates: 05/17/2024 – 05/16/2025

Vendor: Kubota, Incorporated

Product: Membrane Cartridge Type 515 Filters to be used in Membrane Bio-Reactor Facility

Reason: The membrane units and individual pieces and accessories are manufactured, sold, and distributed exclusively by Kubota Corporation.

Document: Sole Source Certification - Kubota, Incorporated

Dates: The term of the contract is from 5/16/24 – 5/15/25

Vendor: Centricity GIS, LLC

Product: Software License/Support Renewal

Reason: Centricity GIS, LLC is used by the Village of Ruidoso for permitting, licensing, work orders, implementation, maintenance, and support for the Cityworks Software.

Document: Sole Source Certification - Centricity GIS, LLC

Dates: The term of the contract is from 4/8/24 – 4/7/27

Vendor:  Polydyne, Inc.

Product:  CLARIFLOC C-626 Chemical/polymer

Document: Sole Source Certification - Polydyne, Inc.

Start Date: 2/22/24 End Date:  2/21/25

Amount:  $100,000